PPWR Declaration of Conformity: Overview of Required Content, Deadlines, and Template

Under the PPWR Regulation, all companies that are considered producers according to the PPWR definition are required to issue a PPWR Declaration of Conformity. This declaration serves as legally binding proof that a packaging product meets all the requirements of the regulation, ranging from recyclability and composition to the absence of hazardous substances. Similar to the CE marking for products, it ensures transparency throughout the supply chain. If it is missing, the product may no longer be placed on the market in the EU.

Who is responsible, and what does this mean for businesses?

The manufacturer of the packaging is responsible. Anyone who places packaging on the market under their own name must ensure that the declaration is available and accurate. Learn more about the Packaging Act (VerpackDG) requirements for producers and manufacturers.

• Data Sovereignty: All relevant information regarding the packaging must be available.
• Current Status: Changes to the product or specifications mean that the declaration must be updated.
• Availability: Government agencies may request the statement at any time; it must be readily available.

This requirement takes effect on August 12, 2026, with no transition period. Not sure whether your company is considered a manufacturer, importer, or distributor? The PPWR Role Check will determine your role in just a few minutes.

What information is required in the PPWR Declaration of Conformity?

The PPWR does not specify a uniform format, but rather defines the content that the declaration of conformity must include:

• Identification of the packaging, such as a serial number or lot number
• Manufacturer Information: Name, Registered Office, Authorized Representative (if applicable)
• The statement that the producer is solely responsible for compliance with all requirements
• Proof of compliance with requirements: recyclability, absence of harmful substances, recycled content
• Standards and Test Methods Used
• Date, Location, Signature

The declaration must be provided in the official language of the country where the packaging is placed on the market. Companies should set up a digital archiving system to store documents in an audit-proof manner and be able to retrieve them quickly.

PPWR Declaration of Conformity: Sample and Template

A generic form template is insufficient for a declaration of conformity. Each package has different components, materials, and supporting documentation, so the content varies from case to case. A completed example is more helpful than a blank form, as it shows you what the individual required details look like in practice: from the unique packaging identifier to the manufacturer details to the electronic signature.

If you do not want to create the declaration manually in Word or Excel, you can also have the Declaration of Conformity generated automatically from the stored packaging data; see PPWR software.

How can this be put into practice?

Preparing the declaration of conformity is not a one-time step, but rather part of an ongoing process:

• Analyzing packaging: Does it meet material specifications? Does it contain prohibited substances such as PFAS? Looking ahead: Is it recyclable?
• Establish a data management system: Collect and store all relevant information in a single, centralized location.
• PPWR Software Benefits: Automated systems assist in creating and managing the disclosures.
• Integrate with existing processes: Compliance and quality management systems should reflect the PPWR requirements.
• Find the right solution efficiently with the PPWR Software Comparison.

Those who act early can minimize risks and avoid supply shortages once the regulation takes effect.

From a Single Document to a Robust Process

A Declaration of Conformity is only as good as the work that goes into it. Our practical guide shows you how to move from your packaging portfolio through role clarification and the identification of obligations to technical documentation, from which the DoC can be automatically generated. Seven process steps, proven in practice on projects involving 200 to 2,000 packaging items.

Why is the PPWR Declaration of Conformity more than just a requirement?

The PPWR Declaration of Conformity is not merely a bureaucratic requirement, but a strategic tool for transparency. It builds trust with business partners and demonstrates a company’s sustainability performance to end consumers. Companies that proactively meet these requirements position themselves as pioneers in the circular economy and open doors to markets with strict sustainability criteria. Our PPWR Consulting.

What are the risks of noncompliance?

Companies that fail to implement the PPWR Declaration of Conformity in a timely manner run the risk of:

• Fines and other penalties: National authorities may impose severe penalties.
• Loss of market access: Sales in the EU are not permitted without a valid declaration.
• Damage to Reputation: Failures in sustainability harm a brand’s image.

PPWR is not just a nice-to-have—it’s a requirement. Those who ignore the requirements will lose not only compliance but also their competitive edge.

Frequently Asked Questions About the PPWR Declaration of Conformity

What is a PPWR Declaration of Conformity?

It is the legally binding proof that packaging meets all the requirements of the PPWR, comparable to the CE marking for products.

Who is required to issue the declaration of conformity?

The manufacturer of the packaging: e.g., companies that market the packaging under their own name.

Is there an official template?

The PPWR does not specify a uniform format, but it does specify the required content. An completed example shows what the required information looks like in practice.

How long must the statement be kept on file?

The declaration must be kept on file along with the technical documentation and updated whenever the packaging is modified. It must be retained for 5 years for single-use packaging and 10 years for reusable packaging.

What happens if a declaration is incorrect?

Inaccurate or missing disclosures can result in fines, loss of market access, and damage to a company’s reputation.

Learn more in our PPWR webinar

In our webinar, we’ll show you how to efficiently implement PPWR requirements using our new FramesCube PPWR module—from data collection and compliance management to audit-ready documentation.